SCDSB Update 10 – 03/28/2018

SCDSB Update 10 – March 28, 2018
Posted on 03/29/2018

​This update provides highlights of the Simcoe County District School Board (SCDSB) Board Meeting held Wednesday, March 28, 2018. Agendas and/or reports considered at this meeting are available at www.scdsb.on.ca.

Report from Student Trustees

Student Trustee Ramneet Kaloti noted that Student Senate met with Stephanie Ross, Liaison Public Health Nurse for the Simcoe Muskoka District Health Unit (SMDHU) to discuss issues students are facing related to physical health, mental health and substance abuse. Student Senate discussed coping strategies and were provided with resources from the SMDHU. Student Senate members shared ideas and initiatives from their schools and noted that the extended time allotment for students to complete the Ontario Secondary School Literacy Test (OSSLT) will help to reduce stress students experience related to timed tests. Student Trustee Kaloti also took the opportunity to promote the Student Trustee election on April 24, 2018.

Report from the Closed Session of the Board in Committee of the Whole

The Board ratified the following recommendations taken in the Closed Session meeting of the Committee of the Whole on Wednesday, March 28, 2018:

  1. That the Board approve entering into an Agreement to Lease with the County of Simcoe for the purposes of co-locating the SASS program and Adult and Continuing Education Learning Centre in the Town of Collingwood, as set out in Report No. CL-BF-D-1, Collingwood Continuing Education and Simcoe Alternative Secondary School Lease, dated March 7, 2018.
  2. That the Board approve the School/System Administrator Eligibility List as set out in Report No. CL-HR-D-1 School/System Administrator Eligibility List–March 2018, dated March 21, 2018.

D-4-a Business and Facilities (March 7, 2018) 

The Board approved the following motions:

  1. That the Board approve the revisions to Policy No. 2130, Student Trustee Representation on the Board, as set out in APPENDIX C of Report No. BF-D-1, Revisions to Policy No. 2130 – Student Trustee Representation on the Board, dated March 7, 2018.
  2. That the Board approve an Attendance Area Review be undertaken, commencing in the spring of 2018, that includes Birchview Dunes Elementary School, Worsley Elementary School, and in consideration of a new Wasaga Beach Elementary School, as set out in Report No. BF-D-2, Capital Plan 2018-2019, dated March 7, 2018.
  3. That the Board approve a Program Review be undertaken, commencing in the spring of 2018, that includes Forest Hill Public School, W.R. Best Memorial Elementary School, and in consideration of a new Oro-Medonte elementary school, as set out in Report No. BF-D-2, Capital Plan 2018-2019, dated March 7, 2018.
  4. That the Board approve the schools closed to new out-of-area students for the 2018-2019 school year, as set out in Report No. BF-D-2, Capital Plan 2018-2019, dated March 7, 2018.
  5. That the Board declare the Bradford Elementary School property surplus, as set out in Report No. BF-D-2, Capital Plan 2018-2019, dated March 7, 2018.
  6. That the Board approve the disposition of the Bradford Elementary School property in accordance with Ontario Regulation 444/988, as set out in Report No. BF-D-2, Capital Plan 2018-2019, dated March 7, 2018.
  7. That the Board approve the pursuit of facility partnership opportunities for the capital projects under consideration, as set out in Report No. BF-D-2, Capital Plan 2018-2019, dated March 7, 2018.
  8. That the Board approve the Capital Plan, as set out in APPENDIX A of Report No. BF-D-2, Capital Plan 2018-2019, dated March 7, 2018.
  9. That the Board approve that there are no additional trustees required due to population density or area factors, as set out in Report No. BF-D-3, Trustee Determination and Distribution: 2018, dated March 7, 2018.
  10. That the Board approve that no areas within the Board’s jurisdiction be considered a low population area for election purposes, as set out in Report No. BF-D-3, Trustee Determination and Distribution: 2018, dated March 7, 2018.
  11. That the Board approve the Trustee Determination of 11 Trustees, and the Trustee Distribution, as set out in APPENDIX D-4 of Report No. BF-D-3, Trustee Determination and Distribution: 2018, dated March 7, 2018.

D-4-b Audit Committee (March 19, 2018)

The Board approved the following motion:

  1. That the Board approve the amended 2017-2018 Regional Internal Audit Plan, as set out in APPENDIX A, of Report No. AUD-D-1, 2017-2018 Internal Audit Update, dated March 19, 2018.

D-4-c Program Standing (March 21, 2018)

The Board approved the following motions:

  1. That the Board approve the submission of the regular school year calendar for 2018 - 2019 to the Ministry of Education for approval, as set out in APPENDIX A of Report No. PRO-D-1, Regular School Year Calendar 2018 - 2019, dated March 21, 2018.
  2. That the Board approve revisions to Policy No. 4141 – Surplus and Obsolete Learning Materials, as set out in APPENDIX C of Report No. PRO-D-2, Revisions to Policy No. 4141 – Surplus and Obsolete Learning Materials, dated March 21, 2018.
  3. That the Board approve revisions to Policy No. 4180 – Assessment, Evaluation and Reporting of Student Achievement, as set out in APPENDIX C of Report No. PRO-D-3, Revisions to Policy No. 4180 – Assessment, Evaluation and Reporting of Student Achievement, dated March 21, 2018.

D-5-a Education Development Charges Policy Matters

The Board approved the following motions:

  1. That the Board approve any operating budget surplus be committed to non-EDC related priorities rather than being utilized to reduce EDCs, as set out in Report No. D-5-a, Education Development Charges Policy Matters, dated March 28, 2018.
  2. That the Board affirms there have not been any opportunities to facilitate alternative accommodation arrangements that would reduce EDCs, as set out in Report No. D-5-a, Education Development Charges Policy Matters, dated March 28, 2018.

D-5-b Trustee Replacement Process

SCDSB trustees accepted the resignation of Trustee Wayne Clements, effective March 31, 2018. Trustee Clements represented the constituents of Adjala-Tosorontio, Essa and Borden on the Board of Trustees. A replacement will be named through an appointment process. Details about the process and how to apply will be available on the SCDSB website.

The Board approved the following motions:

  1. That the Board accept with regret and best wishes the notice of resignation from Wayne Clements, effective March 31, 2018, as set out in Report No. D-5-b, Trustee Replacement Process, dated March 28, 2018.
  2. That the Board approve that the current elected members appoint a qualified person to fill the vacancy created by Trustee Clements, within 90 days after the office became vacant, as outlined in option (a) under Current Status as set out in Report No. D-5-b, Trustee Replacement Process, dated March 28, 2018.

D-5-c Schedule of August 2018 Board Meeting

The Board approved the following motion:

  1. That the Board approve the rescheduling of the August Board meeting from August 22, 2018 to August 29, 2018, as set out in Report No. D-5-c, Schedule of August 2018 Board Meeting, dated March 28, 2018.

Other Reports Received as Information

D-6-a Human Resources - March 21, 2018

Questions and Proposals from Trustees

Chair Beacock thanked Trustee Clements for his time as a trustee with the Board. Trustee Clements thanked the trustees and staff for their support during his time with the Board.

Chair Beacock noted his appreciation for the efforts of the staff at Boyne River Public School in hosting a successful grand opening celebration. 

Vice-chair Lloyd congratulated Laura Lee Matthie, music teacher from Orillia Secondary School, for winning the MusiCounts Teacher of the Year award and accepting her award at the Junos.

Director’s Comments

Director Blake reported that the SCDSB is fortunate to have a student from Bear Creek Secondary School selected to sit on the Ontario Ministry of Education Minister’s Student Advisory Council for 2018-19.  Director Blake spoke to the leadership of students within the board, noting that a number of SCDSB students over the years have had the prestigious honour to represent their peers from around the province on this council. 

Director Blake also reported that the SCDSB is being recognized at a reception in April with the Nottawasaga Valley Conservation Authority (NVCA) partner award for its long-standing support of outdoor and environmental education for youth in the Nottawasaga Valley. Director Blake spoke to the importance of this award in terms of the board’s strategic plan, which places an emphasis on environmental practices and outdoor learning. He noted it is a great recognition of all of the work that students and staff are doing around the system with the support of the senior team and trustees.

Correspondence

Letter from Waterloo Region District School Board 

Visit www.scdsb.on.ca for information about future Board and Committee meetings, or to view video archives of Board meetings.

Information: 
Sarah Kekewich, Manager of Communications
705-734-6363 x11328 or skekewich@scdsb.on.ca