Educational Research Advisory Committee Guidelines The Educational Research Advisory Committee of the SCDSB considers proposals from individuals or external agencies seeking to undertake research or evaluation studies on various aspects of the educational system. Because of the large number of requests to do research in SCDSB schools, proposals from undergraduates are given low priority.Market research is only considered if there is an educational application or relevance. The observance of common procedures should facilitate the processing of the requests and promote cordial working relationships. Permission to conduct such studies in Simcoe County District School Board schools will be based upon the following:
- An application to do research or evaluation should be made in writing to the chairperson of the board's Educational Research Advisory Committee.
- Studies that have direct relevance to education and demonstrable benefits for the participants, education and SCDSB will be given priority.
- Materials must be submitted in final form.
- Drafts will not be considered.
- The application should include a reasonable timeline and should avoid peak times of the year and formal examination periods.
- Proposals must have the written approval of the external institution or sponsoring agency and include satisfactory evidence that the rights and well-being of individuals will be protected.
- Any person who will have direct involvement with students must provide certification of a Criminal Records Vulnerable Sector Screen prior to commencement of the study. Certificate must have been obtained within the
previous six months.
- The rights and well-being of study participants must be protected.
- The research must ensure that the confidentiality of information about SCDSB schools, teachers and students is protected and that no SCDSB school, teacher, or student is identified in any report.
- Under Freedom of Information legislation, information collected as the routine part of school records is not obtained with the expectation of disclosure to independent researchers. Therefore, it is not possible for the SCDSB to identify particular individuals or groups of students for the researchers.
- Parental permission is required for any research with or about students under the age of 18 years in SCDSB schools. Permission must be informed consent; passive consent is not acceptable. Copies of consent letters must be included with the application.
- Researchers will not be allowed to gather data in SCDSB schools during September, after mid-May or in January in semestered schools, except in very unusual circumstances.
- The study should be minimally intrusive. Demands placed on schools and study participants should not be excessive and should not conflict with students' academic program.
- Principals in SCDSB schools will make the final decision about their involvement in research projects.
- Following completion of the study, a copy of the final report should be sent to the chairperson of the board's Educational Research Advisory Committee.
- The researcher must agree to arrange for feedback of the results to the participating schools.
- Research proposals must include a plan to report in writing any adverse events to SCDSB Research and Evaluation Services within 24h.
- Permission to conduct research in the SCDSB can be withdrawn at any time.
- Approval to conduct research within the SCDSB is granted one year at a time. Multi-year projects need to provide an annual progress report by August 1 to ensure timely review and approval to continue research activities in the following school year.
It is important that arrangements are made for sharing results of the research or evaluation with participants. Intentions to publish results in journals, books, magazines, monographs or newspapers should be discussed with the Educational Research Advisory Committee.
View the SCDSB's Request to Conduct Research Policy 4123